Do you love the Public Garden, Boston Common, and Commonwealth Avenue Mall? This may be your chance to join the team that works to preserve and enhance them. The Friends of the Public Garden is seeking an Executive and Development Coordinator.
The Executive and Development Coordinator supports the work of the Executive Director and Director of Development in a variety of administrative and management functions. Of primary importance is support for the effective functioning of the Friends board and committees, donor database management and donor relations support, and volunteer management. Reporting both to the Executive Director and Director of Development Director, the responsibilities of the position include:
Record-keeping and Expense Tracking Support
In coordination with accountant, accurate tracking of expenses and revenue for each mailing, fundraising event, campaign, etc.; monthly reconciliation of donor financial records with accountant records
Board and Committee Support
Meeting scheduling; meeting materials preparation; coordinating to ensure accurate recording of meeting minutes; attending selected committee meetings and support minute recording as needed; maintaining current board and committee lists
General Office Functioning Support
Phone support as needed; ordering of supplies; oversight of equipment maintenance needs (phones; computers; printers); management of small mailing projects
Receptionist duties including providing excellent customer service to members of the public who visit the office
Vendor and Materials Production Support
Making vendor calls and obtaining estimates; oversight of materials production (printing jobs, invitations, programs)
Assistance with managing Executive Director’s schedule
Membership, Database Management and Donor Relations Support
Membership Mailing and Online Support
Research, obtain and create mailing lists; coordination of mailing projects with printer and mailhouse; tracking and recording of responses; preparation of statistical reports; facilitation of note writing by committee members; oversight of online donation process including updating of online giving page and tracking of statistics on online giving for each electronic appeal;
Accurate tracking and recording of donations in database; mastery of complex reports in Donor Perfect; research and application of ways to improve use of Donor Perfect; management of donor lists
Donor Relations Support
Conducting of donor research (individual, foundation and corporate); preparation of prospect reports; drafting of custom thank-yous for editing with little guidance; phone calls to donors as needed; management of annual report donor permission process
Recruit and supervise office volunteers/interns/Co-Op students
Train all above in relevant technology and office systems
Event Logistics Support
Obtain site and catering details, effectively manage rsvp process; prepare materials for exhibit tables or events; solicit in-kind donations as needed (food, services, items)
Event Management Support
Help recruit volunteers to staff FOPG tables; staff events as needed and supervise volunteers
Education – Bachelors degree
Minimum three years professional, related work experience
Minimum 1 year fundraising-related experience (can be volunteer work)
Proficiency with Microsoft Office Suite applications; ability to master fundraising databases with ease and to train others
Familiarity with online fundraising technology and adding/editing website content
Superior attention to detail and accuracy in writing and record-keeping
Experience leading and motivating volunteers
Ability to multi-task
Organized, self-motivated and self-directed
Flexibility and ability to work collaboratively and harmoniously in a small office environment; availability for occasional evening meetings and events
The ideal candidate will be someone who desires a career in a nonprofit organization.
Please submit a resume and cover letter to Executive Director Elizabeth Vizza at email@example.com. No calls please. Local candidates only.
We were delighted to be joined by 170 Friends at the Rooftop of the Taj Hotel on July 22 for our second annual Summer Party. The event doubled in size from the the previous year and sold out nearly one month earlier. Thank you to our generous event sponsor First Republic Bank, and to old Friends and new who stepped out to celebrate and support the three parks we care for in partnership with the City. Read about the evening in the Boston Herald and visit our Facebook album to view more photos.
Photos: Pierce Harman
Love for our special historic parks inspires many to become members of the Friends of the Public Garden. It was certainly a driving force that prompted Sherley Gardner-Smith, a passionate Master Gardener and lover of nature, to become actively involved in our organization more than ten years ago. For Sherley, however, the other driving force that led to her involvement was a little closer to home. Her husband Fred has been involved with the Friends for many years, and was the first person to introduce her to our work and us.
Anyone who knows Sherley knows of her boundless energy. Happily, we are the beneficiaries of that energy through a number of Friends initiatives that she has become involved with. She has a keen interest in plantings in the parks and is a past member of our Horticulture Committee. In 2014, she became a member of our Communications and Outreach Committee. In that role she volunteered to test a natural science curriculum designed for use in the Public Garden with several local school groups. Children were able to observe natural occurrences and use them as the basis of scientific discovery. It may come as no surprise that this former teacher was attracted to a project that helps students find a new and deeper appreciation for a Garden she loves so much.
Her advocacy for learning continues in what may prove to be her most significant undertaking yet on behalf of the Friends, as co-leader of the newly launched Public Garden Tour Program. Sherley, along with Sidney Kenyon, is overseeing more than a dozen docent volunteers who lead tours of the Public Garden. The pair have spent hours coordinating trainings and implementing the program with the assistance of Friends staff.
We asked Sherley what our parks mean to her, and she said, “Enclosed in the sanctuary of the Public Garden, under the canopy of the magnificent trees, surrounded by the vibrancy of the flower beds, one can contemplate nature with solitary reverence or share in the beauty with fellow citizens.”
We thank Sherley for her many volunteer hours and for taking an active role in sharing her love for our parks with others.
This summer has been hot and very humid, one might even say tropical.The tropical plants in the Public Garden fit right in this year!
Tropical plants have been present in the Public Garden for most of its history. According to the book, the Public Garden Boston published by the Friends in 2000, they were first planted by William Doogue in the late 1800’s. The palms and other plantings were stored in the greenhouses and brought out to be placed in the Victorian-style garden. Doogue’s horticultural displays stayed true to the Victorian style, however not everyone loved the non-native species. Many considered it odd to have such plants in the Boston Public Garden. However, these plants appeared year after year to continue the tradition and to further educate people on plants from around the world. Today, the tropical plants continue to educate and honor a tradition started by Doogue over a century ago. A new executive assistant in the parks department, Josh Altidor, has designed beds that attest and expand this practice. The Boston Globe recently featured Josh in a story about this year’s plantings.
UPDATE: This event is sold out. To have your name added to the waiting list, please call our office at 617-723-8144.
We hope you can join us. This is typically a sell-out event so please purchase tickets early.
This event is generously sponsored by First Republic Bank.
The Friends of the Public Garden is inviting Instagram members to visit the Boston Common, Public Garden, and Commonwealth Avenue Mall to take pictures of these remarkable historic greenspaces in honor of Membership Month. Photos can be entered into a contest for a chance to win a membership to the Friends and two tickets to the Summer Party*. It is as easy at 1-2-3:
- Take It
- Tag It #FOPGContest
- Share It on Instagram
Five pictures with the most “likes” by Noon (EST) on April 27 will be declared finalists. They will be announced on social media on April 28th and the finalists will be invited to attend a reception for prospective members taking place at the Friends office on April 30th. The finalists’ images will be on display at the event and attendees will vote to select the winning photo.
How to enter
Tag pictures of the Boston Common, Public Garden, and Commonwealth Avenue Mall with #FOPGContest on Instagram for a chance to win a one-year of membership to the Friends of the Public Garden and two tickets to FOPG’s annual Summer Party on July 22.
The contest begins on April 13. Five photos will the most “likes” by April 27 at Noon will be contest finalists. They will be announced on the Friends Instagram, and other social media channels by April 28.
Participants may enter as many photos as they like.
Any photos with inappropriate content, as determined by the Friends, will not be considered. A person may only have one photo in the final five.
If more than one photo belonging to the same person ranks in the final five based on the number of “likes”, the photo with highest number of likes will be considered. Other entrants will be added to the final five based on the highest number of “likes”.
*Must be 21 plus to attend Summer Party.